Accounts Executive - RFBO

Be a part of our Team!

If you are a proven Accounts Executive with a heart for luxury, we welcome you to apply now!  

Reporting to the Senior Accountant this key role provides support to Retail Finance Back Office team and the broader community of Retail Boutiques, focusing on customer service and ensuring compliance with internal control requirements.

HOW WILL YOU MAKE AN IMPACT?  

With your exceptional operational abilities, high attention to detail and team centric approach to work you will:

Daily tasks:

• Act as a back-up for bank statement monitoring for incoming cash payments.  Promptly  advising internal boutiques for retail customers’ bank transfer deposits so that it can be utilised to conclude sales transactions in retail boutiques timely.
• Process and allocate all cash receipts from internal boutiques in SAP ensuring complete and precise matching of cash receipts and POS transactions. 
• Act as a back-up for Matchbox clearing software (matching of credit card payments to POS transactions).  Ensuring completeness and thorough and precise matching of data daily.  Follow-up communication and investigations required when automatic matching is not achieved.
• Ensure boutique operation compliance by inspecting boutique daily closing checklist and documenting the review results.  In case of any non-compliance, follow-up communication is made to each responsible boutique managers.
• Intervene in the auto-interface process when error (REDLIGHT) is blocking accounting posting and resulting in timing difference of revenue recognition.  Proactively follow up with the affected boutiques and facilitate the resolution of the blocking REDLIGHT.  Having awareness and understanding of correct escalation procedures to achieve resolution as soon as possible. 
• Organise boutique customer’s cash refund by validating completeness of supporting documents.  Thoroughly check the authenticity, accuracy and timeliness of the requested refunds in order to minimise the risk of incorrect information being process, but also to reduce the risk of fraudulent conducts by internal or external parties.
• Organise and carry out bi-annual boutique stocktakes by exporting stock data from SAP to stocktake tool (SOVIA) and oversee the stocktake process. Thoroughly inspect any variances to ensure stock accuracy.
• Monitor intercompany stock in transit and thoroughly follow-up on outstanding items to understand reason of outstanding items and facilitate with resolving any blocking issues. 
• Assist with annual external audit requests and inquiries, including collating receipts with sales invoices, and navigating SAP system to show the linkage between various logistics and accounting documents. 

Monthly tasks:

• Update retail back-office compliance tracking and prepare monthly report, to send to brand management and local FD. 
• Summarise monthly discounts & cash report and send to respective brands for management review.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?  

We believe in shared success and understanding that with your actions you elevate your team and Maison. To contribute to team success, you will have: 

• Bachelor’s degree in accounting or finance will be very highly regarded
• Minimum working experience 1-2 years as finance back office, ideally in wholesale, retail or hospitality industry
• Experience in bank reconciliation for large number of bank accounts or point of sales
• Experience in guiding non-finance members to achieve the functional objectives
• Quick learner who needs minimum supervision, and can work independently to meet the individual’s objectives
• Self-learner who is interested in finding correct answers and applying the learning to establish the best practice.
• Excellent attention to detail, communication and problem-solving skills with a ‘can-do’ attitude
• SAP experience preferred but not essential

WHAT MAKES OUR GROUP DIFFERENT?
Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.

• We value freedom, collegiality, loyalty, and solidarity.
• We foster empathy, curiosity, courage, humility, and integrity.
• We care for the world we live in.

 YOUR JOURNEY WITH US:  

• After being shortlisted, you will receive a call from our Talent Acquisition Partner to discuss the role and for us to get to know you.  
• If you are successful through this interview, you will be invited to attend an interview with our Accounts Executive & Finance Manager to assess your fit for the role. In return, we will also share insights on our team dynamics and our company culture.  
• After this you will then have the opportunity to meet our HR Manager & COO
• The successful candidates will start with the business after reference and police checks are completed