Logistics Coordinator

Richemont

Riyadh, 01, SA

Fixed Term

Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

MAIN PURPOSE

To manage the day-to-day logistics tasks and liaising with the Richemont Subsidiaries for the inbound & outbound shipments and handle the relevant functions in comply with company’s and local policies for special imports in addition to the domestic distribution activities.

Import Operations

To validate the shipping docs in accordance with the customs regulations
To get the needed approvals from customs, DGR shipments, SC Certificates, CITES, SABER exemptions, SFDA, etc.
To control and track shipments from origin till final delivery, all while managing the needed approvals and communications with all involved parties.
To coordinate with the appointed customs clearance agents upon arrival of the shipments
To claim the reported discrepancies with the origin, clearance agents and insurance company as per the company’s regulations
To follow up and coordinate with finance department on duties payment in timely manner and deposit refund
Data entry and tracking on the relevant applications used by the group & the department.

EXTERNAL OPS & LOCAL DISTRIBUTION

To control and track CAPEX shipments from origin till final delivery, all while managing the needed approvals and communications with all involved parties & external vendors.
To manage the external Warehouses under the control of Richemont Saudi Arabia Logistics team.

Local Transfers

To coordinate with the Security Transportation for all goods movement including the inbound and outbound shipments
To coordinate and monitor the goods movement between the boutiques and workshop Center in alignment with the group policy and transportation directives
Handle the goods transfers between the cities (RUH, JED & DMM) thru a proper shipping mode (land, domestic airfreight or courier)

SPECIAL SHIPMENTS HANDLING

To coordinate with the relevant authorities & 3rd parties in attaining the required approvals for Cites Shipments, Fragrance Shipments, etc.
Maintain a proper tracking and data entry in the group ERP software and approved tracking methods while providing regular reporting

LOGISTICS FUNCTION GOVERNANCE:

Work with Compliance & LOG OPS to draft and update existing SOPs related to the market for all supply chain activities
Ensure fulfilment of all Internal Audit requirements related to the Logistics Department
Maintain, update, & control the KPIs of all Logistics external Vendors on a regular basis

Educational Background	Bachelor’s degree/ high diploma in Business administration, Supply Chain, or other operational relevant field
Technical/Work-based Skills or specific knowledge (Must Have)	English fluency in speaking & writing Arabic is a plus Computer skills and knowledge of MS Software Knowledge of local customs regulations Knowledge of SAP is a plus
Experience	1-2 years in such position or other operational field
Personal Skills/Attributes	Fast learner, hard worker, well-organized, responsible, positive, flexible, High attention to details.

WORKING RELATIONSHIPS

HQ & Regional Logistics
Brands
Finance
Customer Service
Security
Compliance

IMPACT & AUTONOMY

Level of autonomy

Apply working methods and instructions, controlled every day to every week.

Ssubject to practices and procedures covered by defined policies, and supervisory review. Autonomy controlled ~ every month.

Implement yearly controls with blocked sessions for reviews to update all agreements, vendors KPIs and function policies - Yearly

Name some of the key recommendations / decisions the incumbent is authorized to make:

Customs declaration approvals
Shipments acceptance
Domestic VAL transportation
Modes Selection
Service Provider selection