Accounts Payable Specialist
Amsterdam, NH, NL
HOW WILL YOU MAKE AN IMPACT?
As an Accounts Paybale Specialist you will be in charge of processing invoices into the AP subledger, ensuring compliance with company policies and tax requirements. In this role you will be responsible for the timely and accurate payment of invoices and will also assist internal and external customers in the resolutions of invoice related matters.
Key responsibilities:
Supplier Invoice Processing
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Maintain and organise Billing email inbox, and thoroughly review all incoming communication from creditors to determine necessary actions.
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For invoices identified for processing in SAP, prepare invoices for scanning through VIM (Visual Invoice Management), recognizing and booking.
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Act as a main contact point for all creditor enquiries and correspondence.
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Actively facilitate smooth approval by internal business approvers to meet expectations for timely payment.
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Reconcile supplier statement to identify missing invoices and ensure timely processing of liabilities.
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Contact creditors when invoices are not sent directly to Finance, and facilitate direct reception by post or email.
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Refuse non-compliant invoices and send back to suppliers (GL/IO or PO # missing) in order to receive correct invoices.
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Ensure invoices are accurately posted.
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Prepare for month end package and ad-hoc reports for monthly finance closing
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Actively to be involved in process improvement for more efficiency and more effective controls.
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Provide guidance for payment related policies, PO and assist the training for employee.
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Vendor Management: checking and submitting vendor requests
GR/IR open items reconciliation & Down payment Clearing
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Follow up to clear open GR/IR items and actively lead the process by communicating the requirement to internal buyers.
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Maintain down payment reconciliation, and manage subsequent invoice receipt accurately.
Payment Factory
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Ensure weekly & monthly payment schedule maintenance for all vendor payments.
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Manage expectations from suppliers and internal teams for urgent payment.
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Follow up with suppliers when payments are rejected and need to update SAP master data.
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Assist suppliers with any queries about their accounts, including remittance advice.
HOW WILL YOU EXPERIENCE SUCCESS WITH US?
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Experienced in financial accounting and working with multiple legal entities under different legal umbrellas
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Competence in financial and bookkeeping software
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Understanding of current accounting and purchase order management
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Team player and ability to work in a matrix organization
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Strong drive for results
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Catalyst for change and continuous improvement
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Experience with SAP (or similar ERP System)
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Dutch and English fluent in spoken and written
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Strong organizational skills
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Detail oriented
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Open to change and willing to learn new skills
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Ability to follow up on pending issues and meet deadlines
WHAT MAKES OUR GROUP DIFFERENT?
Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.
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We value freedom, collegiality, loyalty, and solidarity.
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We foster empathy, curiosity, courage, humility, and integrity.
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We care for the world we live in.
YOUR JOURNEY WITH US:
We aim to provide a valuable recruitment process, allowing you to gain exposure to some key decision makers and influencing individuals:
1st Stage – After your application has been selected, our recruitment team will reach out to you within 2 weeks
2nd Stage – Interview with the Manager Accounting and HR Business Partner
3rd Stage – Interview with the Chief Financial Officer Benelux & Nordics
LEARN MORE ABOUT LIFE AT RICHEMONT BELOW:
