Events Manager
Geneva, GE, CH
Events Manager
Position summary
The Events Manager is responsible for planning, organizing and executing events in line with our positioning, our values and level of excellence, across different target audience groups (Press, VIP’s, larger public).
This position involves developing the events concept, managing budgets and logistics, coordinating with internal and external vendors, and ensuring flawless execution.
The ideal candidate will have a proven track record in event management, strong organizational and communication skills, and the ability to thrive in a fast-paced and deadline-driven environments.
Main responsibilities
Event Planning and Strategy
- Develop and execute the events concepts, objectives and strategies to align with the Foundation’s objectives
- Ensure that the needs are met, from brief to final execution
- Research, negotiate, and secure venues and vendors
- Come up with suggestions to enhance the success of the event
- Prepare budgets and ensure adherence
- Capture logistics and operational needs, and then ensure these needs are adequately planned and budgeted in advance
Event Coordination and execution
- Oversee all aspects of event logistics, including timelines, budgets, catering and transportation
- Supervise event set-up, troubleshoot issues, on-site execution and post-event wrap-up
Stakeholder & Team Management
- Recruit, train and manage event staff, contractors to ensure they understand their roles and responsibilities
- Negotiate contracts and manage relationships with vendors, suppliers and service providers to ensure timely delivery of high-quality services
- Delegate tasks effectively, ensuring that all stakeholders are aligned with the event’s goals and timelines
- Monitor the performance of all stakeholders during event, planning and execution, providing feedback and support to optimize efficiency
- Foster a culture of collaboration and communication among internal teams to ensure seamless event execution
- Act as the central point of contact for resolving any team-related challenges
Required skills
- Minimum 5 years’ experience organizing large-scale events with VIP/high-end audiences
- Impeccable verbal and written communication skills to interact effectively with diverse teams and stakeholders
- Ability to mediate disputes and address concerns diplomatically
- Strong negotiation skills for vendor contracts and budget management
- Highly collaborative with a capacity of solving problems and result oriented
- Excellent organizational and project management skills and ability to meet deadlines
- Proven ability to inspire and lead teams in high-pressure environments
- Great multitasker and capable of simultaneously managing multiple projects with different deadlines
- Fluent in Italian and English, French would be an asset
