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Reference Code:  12913

Executive Assistant

Dubai, DU, AE

Permanent
  
  

Cartier, l'artisan des passions.

MAIN PURPOSE

 

The Executive Assistant will provide support to the Regional Marketing & Communication Director and Regional Client Director to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.

 

KEY RESPONSIBILITIES

 

Administrative support

 

  • Manage emails
  • Screen incoming calls and correspondence and respond, independently, when possible
  • Prepare reports and verbal or written correspondence on behalf of the Directors
  • Draft/write powerpoint presentation
  • Prepare documents, templates as needed by the Director
  • Acts as custodian of corporate documents and records
  • Take dictation; compose and prepare confidential correspondence, reports, and other documents
  • Create and maintain filing systems
  • Manage special projects at the direction of Managing Director and Retail Director
  • Perform confidential duties and related special projects using a high level of discretion and personal judgment
  • Maintain and coordinate a high volume of sensitive and confidential material
  • Prepare and send couriers and other necessary mails, etc.

 

Organization and Scheduling

 

  • Manage the calendar and schedule appointments (organize meeting, logistic)
  • Organize and coordinate business trips for both Directors and prepare expense reports

 

Office / employee coordination

 

  • Prepare internal communication memos
  • Prepare announcements for the subsidiary
  • Organize team meetings and team building activities
  • Organize seminars
  • Coordinate market visits from Cartier Middle East and Cartier International

 

Internal Communication

 

  • Act as key contact between the Directors and the managers/managers’ assistants and other departments
  • Ensure distribution flow of information

 

 

JOB PROFILE 

 

Education

 

  • BA’s degree

 

Required experience

 

  • 3-5 years as Executive Assistant

 

Technical Skills / Abilities

 

  • Fluent in English
  • Good knowledge of Office

 

Personal Skills

 

  • Professional attitude, integrity and discretion are essential given the nature of the Department’s work, as well as ability to communicate appropriately at all levels
  • Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
  • Task focused, able to meet tight deadlines and set priorities according to business needs
  • Attention to detail, respect for procedure requirements
  • Strong customer and service focus, solution oriented
  • Good communication skills, with dynamic and easygoing personality
  • Excellent Powerpoint presentation skills with good level of creativity